Proposed Amendments to Constitution
(1) Clause 4 to be replaced by new clause 4
New Clause 4
4.1 Trustees shall be a maximum of five and not less than three individual members and shall be elected at the A.G.M. To be eligible one must be a full ordinary member of the club of at least 7 years standing.
4.2 Each Trustee shall hold office until resignation or removal from office by resolution of the Members at a General Meeting of the Joint Club. In the event of a vacancy in the Office of Trustee arising a current member may be nominated by giving to the Club Secretary at least twenty one days’ notice prior to the date of the next week Annual General Meeting of the Club notice of such nomination. All nominees must be proposed and seconded by ordinary members of the Club, such proposer and seconder to have at least five years consecutive ordinary membership of the Club. A complete list of nominated persons together with their proposals and seconders must be posted on the notice board in the Club House at least seven days prior to the date of the Annual General Meeting.
4.3 The Club premises and such other property of the Club as the Council shall determine shall be vested in and under the legal control of the Trustees and such Trustees shall deal with the property of the Club as directed by a resolution of the Council of which an entry in the Minute Book shall be sufficient evidence.
4.4 The Trustees must meet with the Council of the Club at least once a year to review the affairs of the Club.
4.5 The Trustees of the Joint Club shall be authorised:
(1) To open an account an account or accounts in their own names as Trustee on behalf of the Club with any Bank or Financial Institution.
(2) To borrow in their own names on behalf of the club as Trustees such sums of money to an extent not exceeding such an amount and upon such terms and conditions as may be authorised from time to time by a Resolution of the committee of management of the club.
(3) To give security for the aforementioned borrowings by mortgaging or charging all or any of the property and assets as may be authorised by a Resolution of the committee of management of the club.
4.6 If the Trustees, when directed by a resolution of the Council to perform a certain act consider that the performance of such act is one of such importance that they consider that the Members of the Joint Club should be consulted, then the Trustees may refuse to perform such an act until the Members of the Joint Club have been consulted at a General or an Extraordinary General meeting and a resolution is passed at such meeting authorising or refusing to authorise the Trustees to perform such an act as was originally directed by the Council.
4.7 The Trustees shall be entitled to attend meetings of the Council, without voting rights, in their capacity as Trustees.
4.8 The Trustees shall be indemnified out of the Joint Club property and assets in respect of all transactions directed by a resolution of the Council and against all liabilities and expenses necessarily incurred as a result of their Trusteeship and in the event of the Joint Club property and assets being deficient, such deficiency shall be made good by the Full Ordinary Members on whose behalf the property and assets of the club are held.
4.9 The Trustees shall not enter any Agreement for the Sale, Transfer or Lease of the property and assets of the Club without first obtaining the permission and sanction of the members of the Club either at a General Meeting of the Joint Club and in like manner the Trustees of the Club shall not purchase any real property without first obtaining the permission of and the sanction of the Joint Club either at a General Meeting of the Joint Club or at an Extraordinary General Meeting.
4.10 Every instrument to which the signature of the Trustees is required shall:
(a) in the case where there are three Trustees, be signed by all Trustees, or
(b) in the case where there are four Trustees, be signed by not less than three Trustees, or
(c) in the case where there are five Trustees, be signed by not less than 3
Every instrument signed in accordance with (b) and (c) of this clause shall be as effective and binding on the Trustees and on the Club as if it had been signed by all the Trustees.
(2) 22.2 to be replaced by new 22.2
22.2 Notice of Annual, Special, and Extraordinary General meetings may be given in a combination of any of the following methods at the discretion of the Committee: by post to the address recorded in the Club Books; by notice in a local newspaper; by notice on Club Web-site; by notice posted on the Club notice board; electronically by e-mail or text message to each member whose contact information is held in the Club records.
Original 22.2 All notices calling meetings may be sent by post and addressed to members at such addresses as may be recorded in the Club Books.
(3) That a new clause 29 Code of Ethics be added
29.0 CODE OF ETHICS
Rossmore Golf Club is fully committed to safeguarding the well-being of its members. Every individual in Rossmore Golf Club should at all times show respect and understanding for members rights, safety and welfare and conduct themselves in a way that reflects the principles of Rossmore Golf Club and the guidelines contained in the code of ethics and good practice for children in sport.
In working with young people in golf our first priority is the welfare of young people and we are committed to providing an environment that will allow participants to perform to the best of their ability, free from bullying and intimidation.
This Policy is based on the National Guidelines of: Code of Ethics for Golf for Young People 2011. Updated by the following- (GUI, ILGU and the PGA).
Children First- Department of Health. Revised- 2009
(4) That a new clause 30 Drug Abuse be added
30.0 DRUG ABUSE
Rossmore Golf Club condemns the use of prohibited substances and methods, a practice generally known as doping, in sport. The anti-doping rules of the Club are the Irish Anti-Doping Rules as amended from time to time.
(5) That a new clause 31 Equal Status be added
31.0 EQUAL STATUS
Rossmore Golf Club understands and accepts its responsibilities under the Equal Status Acts 200-2008.
(6) That present clauses 29 & 30 be renumbered as 32 & 33